Admissions Policy and General Terms and Conditions
Contact person: Head of Admissions
Last reviewed: April 2018
Stockholm International School (“SIS”) has a vision to be one of the leading international schools, operating in accordance with the best educational standards and principles. Our ambition is to provide students in preschool to grade 12 an academically, socially and personally stimulating and safe environment that will allow them to develop their individual potentials and prepare them for the challenges and responsibilities of global citizenship.
Stockholm International School encourages the applicant’s willingness to share in an international culture and uphold the educational and social values and visions of the Stockholm International School Foundation. Past and present academic performance is important. We encourage the applying student to be in good academic standing and respected by his/her peers and teachers as a member of the school community.
Stockholm International School has approximately 660 students representing over 60 nationalities. The students are supported by an experienced and qualified faculty from over 30 different countries that allow the school to cater to students’ needs regardless of previous educational experience.
Stockholm International School offers the following study programs:
● Early Years Programme (EYP): available for Preschool and Prekindergarten
● International Primary School Curriculum (IPC): available for Kindergarten to grade 5
● International Baccalaureate Middle Years Programme (MYP): available for grade 6 to 10
● International Baccalaureate Diploma Programme (DP): available for grade 11 and 12
2. Guidelines and Principles
The education at SIS is carried out under the supervision of the Swedish School Inspectorate (Sw. Skolinspektionen) and is performed in accordance with the standards set out in the Swedish Education Act (Sw. Skollag (2010:800)) and other applicable Swedish regulations on International Schools.
This Admissions Policy and General Terms and Conditions (“Admissions Policy”) contain guidelines and principles in relation to admission and selection of students, financial arrangements and general terms and conditions. The Admissions Policy shall be read and understood together with other policy documents adopted by SIS; please refer to section 10 for further information.
3. Admissions Requirements
Acceptance of a student at SIS is made on the basis of the requirements stipulated in this Admissions Policy. SIS reserves the right to make assessments in its sole discretion after having carefully reviewed all documentation required. Such documentation shall consist of, but not be limited to, a correctly filled out application form including all documents therein requested. Provisional acceptance at SIS is effectuated by the issuance of a letter of provisional acceptance to the applicant. In order for a student to be fully accepted, the financial conditions for acceptance have to be met.
SIS reserves the right to take adequate measures if any of the information provided during the application process or enrollment is found incorrect or incomplete.
Admissions Requirements for students in grades 1-9
To be considered for admission by SIS, students in the compulsory grades 1-9 (Sw. grundskolenivå) must have an international connection and fulfill any of the following requirements:
1. The student is a resident (Sw. bosatt) in Sweden for a limited period of time; or
2. The student has attended school abroad for a major part of their education and therefore have a reason to fulfill his/her education in an international school in Sweden; or
3. The student is currently living in Sweden but is planning to leave Sweden for a longer period of time; or
4. The student speaks the language of the school daily with one or both parents/caretakers and has sufficient language skills to participate in the education; or
5. The student is a student for which the municipality receives a special state aid (Sw. statsbidrag).
Exemptions could be made in certain cases, for example when the admission of a certain student would result in significant organizational difficulties or sufficient support cannot be provided, i.e. in exceptional cases, depending on the circumstances of the individual case and school.
Admissions Requirements for students in grades 10-12
To be considered for admission by SIS, students in the optional grades 10-12 (Sw. gymnasienivå) must have an international connection and fulfill all of the following requirements:
1. The student is registered (Sw. folkbokförd) in Sweden or the municipality receives a special state aid (Sw. statsbidrag) for the student; and
2. The student is either resident (Sw. bosatt) in Sweden for a limited period of time, or has other special reasons to receive education for grades 10-12 in an international school; and
3. The municipality, in which the student is resident, had an obligation to grant the student education for grades 10-12 at the point of time when the education started.
Exemptions could be made in certain cases, for example when the admission of a certain student would result in significant organizational or economic difficulties, i.e. in exceptional cases, depending on the circumstances of the individual case and school.
4. Method of selection and transfer between grades
International Baccalaureate Middle Years Programme (MYP) (Grade 6-10)
In cases where not all applicants can be admitted, although they fulfill the requirements stated under Admission Requirements, Stockholm International School has a waiting list and applies a selection procedure that complies with the guidelines set by the Swedish Schools Inspectorate. The selection procedure shall be objective and applied equally in each individual case. Stockholm International School uses date of application and sibling priority as key criteria. Individual circumstances can be considered, but are at the discretion of the school.
Students should have an adequate level of English to be able to access the curriculum.
For Primary School any level of English by students is accepted.
For grades 6 to 8, any level of English by students is accepted but parents are advised that students take an intensive English course prior to starting at SIS.
For students to be able to cope with grade 9, they need to have reached phase 3 according to MYP criteria (equals to Common European Framework of Reference for Languages (“CEFR”) level B1). Exemptions could be made depending on the circumstances of the individual case and school.
For grade 10, students should have reached phase 4, CEFR level B1. Students in grade 10 are assessed only in phases 5 and 6. Exemptions could be made depending on the circumstances of the individual case and school.
International Baccalaureate Diploma Programme (DP) (grades 11 and 12)
In cases where not all applicants can be admitted, although they fulfill the requirements stated under Admission Requirements, Stockholm International School will apply a selection procedure that shall be objective and applied equally in each individual case. Stockholm International School uses date of application and sibling priority as key criteria. Individual circumstances can be considered, but are at the discretion of the school.
The DP is an academic programme requiring high proficiency in the English language. The following requirements apply in relation to students that wish to enter the full DP from an MYP school:
● Successfully completed the MYP Personal Project with the internal grade of 4
● Minimum of 32 points in MYP 5 (8 subjects)
● No grade below 3 and not more than one 3
● English (Phase 5/CEFR level B2)
Students entering the DP from a non-MYP school must complete:
● English test
● Math test
To successfully transfer into grade 11 or 12, students must discuss their choice of subjects and have them approved by the Vice Principal/Coordinator for the International Baccalaureate Diploma Programme. SIS will advise regarding subject choices and provide some careers counseling upon request. Parents are asked to sign a student subject selection form. SIS will perform an English and math test in order to support student subject choices. Students wanting to transfer into the final year of the International Baccalaureate Diploma Programme will be assessed on an individual basis.
To learn more about the International Baccalaureate Programme, please visit the IBO Website: http://www.ibo.org.
5. Admissions practice
Students wishing to apply to Stockholm International School must provide some personal data. SIS requests and processes only those data that are relevant for the admissions process and appropriate placement of the student.
The following information should be submitted in a PDF, zip or image file format:
1. A picture of the applicant;
2. A copy of the applicant’s passport. Note: If you are a diplomatic family, we also require a copy of your visa;
3. A copy of the parent’s/guardian’s passports, in separate files. Note: If you are a diplomatic family, we also require a copy of your visas;
4. A copy of the applicant’s immunization/vaccination record;
5. Official school transcripts/report cards (in English) highlighting the last three academic years (where applicable). The official school transcripts/report cards must be combined into one file, e.g. a PDF or a zip file;
6. Principal’s Recommendation Form (generated in online application form); and
7. Psycho-educational reports (applicable for students with special needs). The psycho-educational reports must be sent in one file, e.g. a PDF or a zip file.
Applicants will be asked to upload these documents in conjunction with the application form. Please do not email your documentation as it overloads the school’s email system and is not a secure nor accepted way to satisfy the terms and conditions of the application process.
Students may under certain circumstances be requested to provide further information, for example if:
1. Further information is needed to make an accurate assessment (Admissions officer shall communicate with parents and/or previous schools asking for more information);
2. Further EAL testing is required (EAL staff to conduct EAL testing at mutually agreed time);
3. Grade level testing is required in cases where the applicant has had some irregularities in school history/age.
4. Further academic testing is required due to concerns regarding the applicant’s ability to satisfy the academic demands of the programme (Learning support coordinator arranges testing using any relevant test);
5. Further thought should be given to subject choices, especially in relation to the International Baccalaureate Diploma Programme (Diploma Coordinator consulted; student advised based on wishes/plans for further studies). Careers Counsellor available on request;
6. Further information is needed regarding health or student welfare issues. Medical diagnosis is important in our assessment of a student (Nurse, Counsellor or Learning support coordinator to follow up with parents).
Processing of the requested information
By submitting the application you accept that we process the personal data contained therein for the administrative purposes of assessing the application. SIS may solicit consent for our processing or certain categories of personal data and for some specific purposes, in such case further information will be provided in a separate consent form. For further information on our processing of personal data see Section 7 in our General Terms and Conditions.
Review of application
The Admissions Committee will review each application. In order for your application to be considered, you will be asked to pay an application fee (as further described below). Payment of the application fee must be made before the application of a student can be considered. The Admissions Committee will, after reviewing the application, schedule an interview and school tour with the applicant and his/her family, if needed. While we understand that it is not always possible for overseas families to arrange an admissions interview at the school, it is always preferable to do so.
The Admissions Committee meets regularly to review all applications and decisions are communicated to families by email when a space becomes available. Acceptance of the space must be done through Open Apply within one week. Failure to respond via Open Apply within one week will result in the space being forfeited.
Review of the applications takes time. Students are admitted as spaces become available. Please note that candidates are only considered if the application is fully completed; incomplete applications are not registered to the waiting list or reviewed by the Admissions Committee.
There is no deadline for the submission of applications but we recommend that you send in your application as early in advance as possible.
6. Placement of student in grade levels
Upon application, we use the age guidelines to assist us in our placement of students into the appropriate grade levels, please refer to SIS Entrance Guidelines for further information on entrance and grade placement. Previous experience at a particular grade level at another accredited school is considered on a case-by-case basis. It should be noted that grade levels at SIS do not necessarily correspond to those of other schools or national education systems. Notwithstanding the above, the final grade placement of a student is made at the discretion of SIS, irrespective of the grade level for which application is made.
The re-enrollment period for students who wish to continue at SIS takes place in the month of March each year (“Re-enrollment Period”). Re-enrollment takes place electronically. During the Re-enrollment Period, families are sent an email from Open Apply with a link to an electronic form. Please note that your request to re-enroll is registered after you answer the electronic form. You answer the electronic form by filling in, signing and returning it to SIS during the Re-enrollment Period. Should you not wish for a re-enrollment for the student, we highly appreciate if you return the electronic form with such information during the Re-enrollment Period. Should you not have returned the electronic form with an answer by the end of the Re-enrollment Period, this will be considered as a wish of the student to not re-enroll at SIS.
The following fees will apply for a student’s application, enrollment and tuition. Payment of the fees is a condition for a student’s presence at SIS. SIS reserves the right to adjust the fees set out below (the “Fees”) for the following school year. The parents will be informed about it before the re-enrollment period. Please note that the Fees are refundable upon request if the applicant is not admitted to Stockholm International School. The Fees are however not refundable if the applicant is admitted to Stockholm International School. Notwithstanding the aforementioned, the application may be cancelled and withdrawn pursuant to the Distance Selling Act at any time prior to 14 days after the application was made (“Change of Mind Period”). In such case, SIS will refund the Fees provided that notice has been given within the Change of Mind Period.
Application Fee: In order for your application to be considered, you will be asked to pay an application fee of SEK 1,500 per child (“Application Fee”). The Application Fee is a one-time fee to be paid at the time of application to Stockholm International School. Payment of the Application Fee must be made before the application of a student can be considered. Payment of the Application Fee shall be made to Bankgiro account no. 756-9478. The Application Fee is refundable upon request if the applicant is not admitted to Stockholm International School. The Application Fee is however not refundable if the applicant is admitted to Stockholm International School. Notwithstanding the aforementioned, the application may be cancelled and withdrawn pursuant to the Distance Selling Act at any time prior to 14 days after the application was made (“Change of Mind Period”). In such case, SIS will refund the Application Fee provided that notice has been given within the Change of Mind Period. Please review https://intsch.openapply.com/pages/43 for more information about our fees and bank transfer details.
Enrollment Fee: Upon provisional acceptance at SIS, an invoice for the Enrollment Fee will be issued by SIS. The enrollment fee is a one-time fee of SEK 35,000 per child to be paid when the child has been provisionally accepted at SIS. Payment shall be made by the date stated in the invoice.
Annual Tuition Fee: The annual tuition fee is an annual fee calculated based on the relevant grade (“Annual Tuition Fee”). The current net Annual Tuition Fees are found at SIS’ website, www.intsch.se. The Annual Tuition Fee for children attending pre-school, pre-kindergarten and kindergarten are also found at our website. No government subsidies are granted for these attendances. The Annual Tuition Fee is payable in advance in two equal installments against invoices issued by SIS. Students enrolling at SIS for the second term of a school year are only required to pay 50 % of the Annual Tuition Fee. Payment shall be made by the date stated in the invoice. Students are enrolled for the complete term and SIS will not reduce or refund any part of the Annual Tuition Fee for a term or any other fee, due to delayed entry, absence or withdrawal.
There is no refund of fees for instructional days lost due to reasons beyond SIS’s control.
9. Applicants with Special Needs
Parents/guardians of an applicant having a special need (either physical or academic) must submit complete reports from his/her teacher and therapist. In the case where a special need has not previously been identified, Stockholm International School reserves the right to review the situation in order to assess the appropriateness of the student’s presence at SIS based on our capacity to address his/her needs. SIS reserves the right to decline an applicant in cases where acceptance to the school would imply significant organizational difficulties or sufficient support cannot be provided.
10. Confidentiality and handling of personal data
Information supplied on the application form and other personal data collected in connection with the application and enrollment with SIS will be stored digitally by SIS or its partners. Such information will only be used by SIS for administrative purposes handling the application, for management of the enrollment, and for the fulfillment connected to legal obligations. All employees of SIS have a duty of confidentiality with regard to this information.
By submitting the application and subsequently accepting to enroll with SIS, you accept that your personal data submitted is processed by SIS for the above purposes. SIS may solicit consent for our processing or certain categories of personal data and for some specific purposes, in such case further information will be provided in a separate consent form. Your consent may be withdrawn at any time.
The legal basis used for the processing of the personal data collected by SIS are (i) the processing is necessary for the performance of the contract or in order to take steps prior to entering into the contract; (ii) processing is necessary for compliance with legal obligations to which SIS is subject; (iii) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in SIS; (iv) processing is necessary for the purposes of legitimate interest pursued by SIS in providing the education services, not overridden by the legitimate interest of the applicant which require protection of personal data, or; (v) your consent.
Medical information about the students may also be stored digitally by SIS for healthcare purposes. This information will only be available to Health Service staff that is bound by an extended duty of confidentiality.
Personal data may be shared with cloud providers or other partners to SIS and also transferred to countries outside of the EU/EEA. SIS will always ensure that there is an adequacy decision by the European Commission or appropriate or suitable safety safeguards in place, ensuring confidentiality when personal data is sent outside of the EU/EEA. Personal data can also be transferred to third parties in cases where financial subsidies may apply. These third parties are Swedish Board of Student Finance (Sw. Centrala Studiestödsnämnden or CSN) and different municipalities.
Personal data kept by SIS can be requested and obtained by the student or family at any time.
Please contact SIS admissions at firstname.lastname@example.org if any of the above mentioned data needs to be corrected, changed or erased, processing should be ceased, or if the data should be transferred to you or any third party in electronic form.
The personal data kept for application purposes are kept as long as needed for this purpose. Other personal data is kept until the student is no longer enrolled with SIS (if not agreed to otherwise), or as long as needed due to legal requirements.
Any personal data collected from a students application form or in communication with the school during the admissions process will fall under the scope of the schools Data Protection Policy and Data Privacy Notice available at (http://sis.intsch.se/community/privacy-policy).
For more information in regards to the processing of Personal Data, applicants should contact the schools Data Protection Officer (DPO) who is responsible for ensuring that SIS complies with all the requirements of the GDPR. SIS Data Protection Officer at email@example.com.
Complaints against SIS’s processing of personal data may be submitted to SIS Data Protection Officer and/or the Swedish Data Protection Authority.
11. Government subsidies
SIS is entitled to subsidies from Swedish municipalities for students of compulsory school age (according to Swedish law: grades 1 to 9) during the years of basic compulsory education (Sw. skolplikt) that fulfill the requirements as stipulated in the Admissions Policy.
After having been declared entitled to subsidies by the Swedish Schools Inspectorate, SIS is entitled to subsidies from Swedish municipalities for students in grades 10-12 that fulfill the requirements as stipulated in the Admissions Policy.
SIS is responsible for the application for the subsidy. In order for SIS to submit a proper application, students are required to provide their personal identification number and registered address to SIS as soon as possible. Applications for subsidies might be made during the term for students arriving at SIS after the term has commenced, but in order to increase the probability of receiving the subsidy, complete information should be provided as soon as possible. No application will be made until complete information is received.
SIS does not guarantee that a subsidy will be granted and cannot be held responsible for subsidies in any way. SIS is not responsible for the registration of students with the Swedish authorities. Such responsibility rests solely with the parent(s)/guardian(s) of the student.
12. Roles and responsibilities
The Head of Admissions is responsible to ensure that this Admissions Policy is followed with all applicants. This maintains transparency and equality in applications. The Head of Admissions will update and facilitate that the Principal, Vice Principals and administration staff are aware of the contents of this Admissions Policy.
The Director as the Head of School, has overall responsibility for ensuring that staff have the required training and that all relevant staff are following the correct procedures and policies. Furthermore, it is the task of the Director to ensure that the review and revision process of this Admissions Policy occurs on an annual basis.
13. Links to other policy documents
This Admissions Policy shall be read and understood together with other policy documents adopted by SIS. Staff members, students and parents/guardians undertake to, at all times, comply with the policy documents and values of SIS. SIS reserves the right to take appropriate actions at its discretion, and in case of students, disciplinary actions in accordance with what is set out in the Swedish Education Act if:
a) a student has acted in a way that is in breach with SIS’s policy documents;
b) a student has carried out a criminal or otherwise disorderly act or upon presumption of a criminal or otherwise disorderly act by a student that endangers the order or discipline of SIS; or
c) a student has acted in a way that is contrary to SIS values and SIS Fair and Equal Treatment (“FET”) plan (www.intsch.se).
For further information on SIS’s policy documents, please visit:
● SIS Code of Conduct (https://docs.google.com/document/d/1Vzrc1BtBGGPLOPu_EA82d4UQwlKq1JJJg7Zi9l0Sryc/edit?usp=sharing)
● SIS Mission statement (http://sis.intsch.se/about-sis/vision-and-mission/)
● SIS Fees and Financial Conditions (http://sis.intsch.se/admissions/fees-and-financial-conditions/)
● SIS Entrance Guidelines (http://sis.intsch.se/admissions/entrance-guidelines/)
● Child Protection Policy (https://sites.google.com/a/intsch.se/sisweb/staff/Child%20Protection%20Policy.docx)
● Data Protection Policy and Data Privacy Notice (http://sis.intsch.se/community/privacy-policy)
14. Revision of policy documents
All policy documents issued and applied by Stockholm International School shall be reviewed and revised on a yearly basis. They shall be made public and accessible to the community through the school’s channels of communication. It is the responsibility of all staff members, students and parents/guardians to familiarize themselves with the policy documents and to adhere to their content.
15. Term and governing law
This Admissions Policy, and the terms found herein, shall apply to the entire time period during which the student is enrolled at SIS and for as long as any Fees are outstanding.
This Admissions Policy shall be governed by the laws of Sweden.